New Century Business Management
Software
Modules
ACCOUNTS
PAYABLE ACCOUNTS RECEIVABLE
GENERAL LEDGER INVENTORY
ACCOUNTING
ORDER ENTRY &
INVOICING PAYROLL
PURCHASE ORDER
JOB COSTING JOB ESTIMATING ROUTE
ACCOUNTING TIME & BILLING
Accounts Payable
Key Features:
- Each invoice entered or paid
automatically updates General Ledger, Accounts Payable Journal,
Financial Statements, Vendor Ledger, Inventory File, Vendor File and
Cash Disbursements Journal
- Print vendor checks
- Flexible check writing &
partial payment allowed
- Evaluates future cash
requirements
- Vendor Numbers are user
definable
- Automatically update inventory
cost when payable invoice is posted
- Pop-up windows for Accounts
and Vendors
Reports Include:
- Vendor List - Summary or Detailed
History
- Accounts Payable Journal -
Activity by Date
- Vendor Ledgers - with or
without paid invoices
- Pro-Payment Edit List - for
cash demand requirements and review prior to printing checks
- Accounts Payable Aging Report
- Retroactive Aging can create aging for a prior period
- Form 1099 vendor tracking
- Vendor lists and labels
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Accounts Receivable
Key Features:
- Each transaction entry automatically
update General Ledger, Financial Statements, Cash Receipts and
Customer History
Reports Include:
- Accounts Receivable Inquiry -
cash receipts displayed in detail
- Accounts Receivable Aging
Report - based on terms. Retroactive Aging can recreate aging for a
prior period
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General Ledger
Key Features:
- Multiple company accounting
- Journal entry text field
- Keep 24 months open
- Pop-up windows for account
numbers, customer and vendor names
- Each Transaction entry
automatically updates all General Ledger journals, ledgers, worksheets
and statements
- All transactions in other
Modules automatically posted to General Ledger
- Up-to-the-Minute financial
information at any time - No more waiting until the end of the month
- Flexible Chart of Accounts for
easy tailoring to your unique business needs
Reports Include:
- Customizing financial
statements
- Complete budgeting
- Recurring journal entries
- General Ledger - Activity By
Date
- Detailed Transactions - by
Account & by Date
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Inventory Accounting
Key Features:
- Each inventory transaction
automatically updates General Ledger, Inventory files and Financials
- Provides up-to-the-minute
inventory status
- Helps eliminate
"disappearing" inventory through an Inventory Adjustment
Journal, which is separate from the Inventory Master file
- Pop-up windows for Item
Numbers
- Unlimited inventory
description
Reports Include:
- Reorder Report
- Back Order Report
- Inventory Master List - by
Item Number, Vendor Number or Back Order Listing
- Inventory Adjustment Journal -
for each account
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Order Entry & Invoicing
Key Features:
- Service Billing capability -
unlimited description
- Unlimited Ship-To addresses
- Print list and labels for
customers
- Pop-up windows for Customer,
Account, Inventory and Item Numbers
- Unlimited Sales Tax codes
- Print Invoices and Sales
Orders
- Pro forma Invoices
Reports Include:
- Sales Journals - with or
without Cost and Gross Margins for each invoice
- Sales Analysis Report - by
Salesperson, Inventory, Item number or Customer
- Open Orders & Invoicing -
by Order Number, Customer or Shipping Date
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Payroll
Key Features:
- When printing payroll check,
General Ledger, Payroll Disbursements Journal, Financial Statements,
Employee Ledgers and Employee History files are automatically updated
- Prepares Federal 940 and 941
Worksheets
- Prepares W-2 Forms
- Prepares Pre-Payment Edit List
of payroll checks fro cash demands & final verification prior to
printing
- Extra federal withholding
- 401k & Section 125
- Magnetic media reporting
provided
Reports Include:
- Payroll Journal
- Employee Information &
History reports
- Federal Unemployment Report
(Form 940) Worksheets
- Federal Withholding & FICA
(Form 941) Worksheets
- Print remittance checks
- Print employee lists and
labels
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Purchase Order
Key Features:
- Updates Inventory with PO
receipt
- Interfaces with A/P with PO
receipt
Reports Include:
- Open PO's by Item
- Canceled PO's
- PO's by Due Date
- PO's within Selected Dates
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NCA Specialty Modules
Job Costing
Key Features:
- Transactions in GL, AP or PR
modules can be assigned to projects or jobs automatically
- Compare budget to projected
costs - Projected costs calculated from actual accounting detail
- Unlimited number of jobs open
at one time with as many as 999,999 subcategories or items
- Track cash receipts and
inventory adjustments
Reports Include:
- Report generator of Accounting
Detail allows selective listing of complete detail drawn from the
accounting system for a specific job
- Job Cost Budget Status - a
concise comparison of costs to budget for the major categories within
a specific job
- Provide a Management Report
~ Compare all budgets to projections calculated from cost
~ Give breakdown of where costs are coming from
~ "What-if" reporting
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Job Estimating
Reports Include:
- Summary Reports by Project
- Detail Project Reports - list
all entries by Category
- Include or exclude zero entry
categories
- Include or exclude
"Comments"
- Reusable Estimates - Use
existing project as template for new project. Modify, delete, and add
costs as needed
- Price Extensions
- Priced Items - take off items
can include labor, material, equipment, subcontractor, etc.
- Prices modified during take
off - Adjust for Mark-Ups, flag items subject to change
- Job Costing Interface -
Estimates create budget data to allow comparison of actual expenses to
date
- "Estimate Date" and
"Written by" identifiers
- Purchase Order Tracking
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Route Accounting
Key Features:
- Create files for downloading
information into Handheld PDT units
- Upload information from
Handheld PDT
- Convert and Post invoices
- Update Open Accounts
Receivable, Cash Receipts and Cash on Account, etc.
- Post to General Ledger
- Print deposit slips
- Sales Analysis
- Automatic Upload/Download
processing - No user intervention required
- Batch processing for Cash
Receipts
- Multiple Sales Centers
- No "Cut-Off" time
required
- Messages to Routes regarding
Customers
- AND/OR to appear on Invoices
more....
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Royalty Accounting
Key Features:
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Time & Billing
Key Features:
- Multiple Billing Rates based
on variety of levels
- Full integration with Order
Entry & Invoicing and Payroll
- Periodic Reports
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