NCBMS Modules

Accounts Payable   

Key Features:

  • Each invoice entered or paid automatically updates General Ledger, Accounts Payable Journal, Financial Statements, Vendor Ledger, Inventory File, Vendor File and Cash Disbursements Journal
  • Print vendor checks
  • Flexible check writing & partial payment allowed
  • Evaluates future cash requirements
  • Vendor Numbers are user definable
  • Automatically update inventory cost when payable invoice is posted
  • Pop-up windows for Accounts and Vendors

   Reports Include:

  • Vendor List – Summary or Detailed History
  • Accounts Payable Journal – Activity by Date
  • Vendor Ledgers – with or without paid invoices
  • Pro-Payment Edit List – for cash demand requirements and review prior to printing checks
  • Accounts Payable Aging Report – Retroactive Aging can create aging for a prior period
  • Form 1099 vendor tracking
  • Vendor lists and labels

 

  Accounts Receivable

   Key Features:

  • Each transaction entry automatically update General Ledger, Financial Statements, Cash Receipts and Customer History

   Reports Include:

  • Accounts Receivable Inquiry – cash receipts displayed in detail
  • Accounts Receivable Aging Report – based on terms. Retroactive Aging can recreate aging for a prior period

 

  General Ledger

    Key Features:

  • Multiple company accounting
  • Journal entry text field
  • Keep 24 months open
  • Pop-up windows for account numbers, customer and vendor names
  • Each Transaction entry automatically updates all General Ledger journals, ledgers, worksheets and statements
  • All transactions in other Modules automatically posted to General Ledger
  • Up-to-the-Minute financial information at any time – No more waiting until the end of the month
  • Flexible Chart of Accounts for easy tailoring to your unique business needs

   Reports Include:

  • Customizing financial statements
  • Complete budgeting
  • Recurring journal entries
  • General Ledger – Activity By Date
  • Detailed Transactions – by Account & by Date

 

  Inventory Accounting

   Key Features:

  • Each inventory transaction automatically updates General Ledger, Inventory files and Financials
  • Provides up-to-the-minute inventory status
  • Helps eliminate "disappearing" inventory through an Inventory Adjustment Journal, which is separate from the Inventory Master file
  • Pop-up windows for Item Numbers
  • Unlimited inventory description

   Reports Include:

  • Reorder Report
  • Back Order Report
  • Inventory Master List – by Item Number, Vendor Number or Back Order Listing
  • Inventory Adjustment Journal – for each account

  Order Entry & Invoicing

   Key Features:

  • Service Billing capability – unlimited description
  • Unlimited Ship-To addresses
  • Print list and labels for customers
  • Pop-up windows for Customer, Account, Inventory and Item Numbers
  • Unlimited Sales Tax codes
  • Print Invoices and Sales Orders
  • Pro forma Invoices

   Reports Include:

  • Sales Journals – with or without Cost and Gross Margins for each invoice
  • Sales Analysis Report – by Salesperson, Inventory, Item number or Customer
  • Open Orders & Invoicing – by Order Number, Customer or Shipping Date

  Payroll

   Key Features:

  • When printing payroll check, General Ledger, Payroll Disbursements Journal, Financial Statements, Employee Ledgers and Employee History files are automatically updated
  • Prepares Federal 940 and 941 Worksheets
  • Prepares W-2 Forms
  • Prepares Pre-Payment Edit List of payroll checks fro cash demands & final verification prior to printing
  • Extra federal withholding
  • 401k & Section 125
  • Magnetic media reporting provided

   Reports Include:

  • Payroll Journal
  • Employee Information & History reports
  • Federal Unemployment Report (Form 940) Worksheets
  • Federal Withholding & FICA (Form 941) Worksheets
  • Print remittance checks
  • Print employee lists and labels

  Purchase Order

   Key Features:

  • Updates Inventory with PO receipt
  • Interfaces with A/P with PO receipt

   Reports Include:

  • Open PO's by Item
  • Canceled PO's
  • PO's by Due Date
  • PO's within Selected Dates

 NCA Specialty Modules

  Job Costing

   Key Features:

  • Transactions in GL, AP or PR modules can be assigned to projects or jobs automatically
  • Compare budget to projected costs – Projected costs calculated from actual accounting detail
  • Unlimited number of jobs open at one time with as many as 999,999 subcategories or items
  • Track cash receipts and inventory adjustments

   Reports Include:

  • Report generator of Accounting Detail allows selective listing of complete detail drawn from the accounting system for a specific job
  • Job Cost Budget Status – a concise comparison of costs to budget for the major categories within a specific job
  • Provide a Management Report

               ~ Compare all budgets to projections calculated from cost
               ~ Give breakdown of where costs are coming from
               ~ "What-if" reporting

  Job Estimating

   Reports Include:

  • Summary Reports by Project
  • Detail Project Reports – list all entries by Category
  • Include or exclude zero entry categories
  • Include or exclude "Comments"
  • Reusable Estimates – Use existing project as template for new project. Modify, delete, and add costs as needed
  • Price Extensions
  • Priced Items – take off items can include labor, material, equipment, subcontractor, etc.
  • Prices modified during take off – Adjust for Mark-Ups, flag items subject to change
  • Job Costing Interface – Estimates create budget data to allow comparison of actual expenses to date
  • "Estimate Date" and "Written by" identifiers
  • Purchase Order Tracking

  Route Accounting

   Key Features:

  • Create files for downloading information into Handheld PDT units
  • Upload information from Handheld PDT
  • Convert and Post invoices
  • Update Open Accounts Receivable, Cash Receipts and Cash on Account, etc.
  • Post to General Ledger
  • Print deposit slips
  • Sales Analysis
  • Automatic Upload/Download processing – No user intervention required
  • Batch processing for Cash Receipts
  • Multiple Sales Centers
  • No "Cut-Off" time required
  • Messages to Routes regarding Customers
  • AND/OR to appear on Invoices

   more….

  Time & Billing

   Key Features:

  • Multiple Billing Rates based on variety of levels
  • Full integration with Order Entry & Invoicing and Payroll
  • Periodic Reports